Digitize your supplier relationship with your dedicated supplier portal
Digitize your supplier relationship from commitments to bill payments with a dedicated supplier portal on our Orchestrade® platform.
What is a supplier portal?
A dedicated Supplier Portal is an essential collaboration tool, fostering connectivity between suppliers and customers. Its main function is to simplify the processes of supplier referencing as well as in facilitating the transmission of orders, receipt, acquisition of invoices and dispute management.
Designed specifically to meet your supply chain requirements, this portal ensures smooth management from placing orders to receiving products or services, up to managing invoices.
Its objective is to optimize both costs and deadlines. In addition, the use of this tool allows suppliers to track payments in real time, which significantly relieves your teams.
A dedicated supplier portal through our Orchestrade platform®
You want to strengthen your supplier relationship? Through the portal, you share with your suppliers, in real time, the status of the life cycle of your purchases until the payment notice. By automating exchanges, you significantly reduce the risk of disputes related to payment delays.
- Receipt of mail and automated integration of paper invoices: OCR LAD/RAD
- Invoice PDF and factur-x by mail or downloaded via the portal
- Invoices received by EDI or API web services
- Entering invoices on the portal
- Self-billing
With Orchestrade®, connect all your suppliers and simplify your processes
The portal incorporates a set of functions to simplify the purchase cycle through settlement: Purchase To Pay. Through business process modeling and the implementation of specific rules, the unlimited capabilities of the Orchestrade platform allow us to adapt the platform to your specific needs.
Supplier Reference
- Automated supplier enrollment
- Synchronization with internal supplier repository
- Management of all administrative, financial or regulatory documents: KBIS, RIB, CGV, certificate of compliance…
- Sharing discount, payment…
- Targeted publication of news
- Targeted notifications of observed business events
- Dashboards on the number of deployed/active suppliers, proportion of turnover, etc.
Order Life Cycle
- Implementation of your business processes:
– internal workflow for purchasing validation
– invoice / receipt reconciliation workflow
– dispute resolution workflow
- Sharing and exchange of commitments and orders
- Sharing status of receptions
- Acquisition and integration of shipping notices
- Purchasing dashboards (costs by supplier, change in expenses, etc.)
Integration of invoices
- Omnichannel acquisition of invoices entered online, OCR paper, PDF, EDI/API,
- Self-billing,
- Online dispute resolution
- Centralization of supplier invoices
- Electronic archiving, also accessible to suppliers
- Integration of invoice data in your ERP
- Sharing payment status
Finance and Accounting Process
- Reverse factoring
- Dissemination of payment orders
- Integration of accounting entries
- Custom financial dashboards
- Statistics on processing times before payment
The benefits of a supplier portal
Designed specifically to meet the requirements of your supply chain, this portal has many advantages for improving your processes.
Make your Supplier reference system more reliable by involving them in updating their administrative, commercial and regulatory information.
Automated, real-time or out of sync exchange of business documents with all your suppliers.
Rapid and cost-effective partner deployment.
Digital platform for all providers with or without a data exchange system.
Reduced administrative costs, processing times and productivity gains.
Speed up the purchasing process: processing orders, acquiring invoices and paying your suppliers.
Decision support and optimisation of your cash flow.
Preparing for the tax reform 2026-2027: By reorganizing your purchase invoice management process, you are taking a first decisive step in preparing for the e-invoicing reform.
Real-time sharing with your suppliers from tracking purchase status to payment.
The supplier portal meets specific technical requirements
The supplier portal offered by Artéva benefits from the Orchestrade technology platform, the latest generation platform specially designed to connect to all systems, whatever they are and whatever the format of the data.
Real-time sharing
- Online (search, consultation and download in PDF, Excel format) and/or transmission (EDI EDIFACT/XML or via API) of the contracts, purchase order, receipt,
- Online posting and/or transmission of invoice processing statuses
- Secure access on the collaborative portal
Omnichannel acquisition of invoices
- Online entry
- OCR processing of scanned mail invoices
- Receiving Mail PDF/image
- Factur-X
- EDI Receipt
Integration with your applications
The portal is at the heart of your information system: it links your supplier referencing software, your ERP, your invoice control application, your accounting software and suppliers. For this, the SaaS solution Orchestrade has all the necessary connectors:
- Support for all file structures, structured or not
- Synchronous and asynchronous transport management
- File exchange, direct connections to Databases, Push/Pull API connection
Simplicity of access
- SaaS offering requiring no installation
- Available 24/7 and 7/7
- Secure access
- Compliant with GDPR regulations
- Infrastructure and service certified ISO27001:2002
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customized
Learn how the supplier portal is a critical brick in digitizing your Purchase-to-Pay cycle.
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