Minimum base formats
Choosing your electronic invoicing platform carefully before 2024 is important, and the proper management of your electronic invoicing then depends on this choice.
However, the public portal (PPF) operated by AIFE provides a minimum set of services to ensure smooth circulation between dematerialization platforms in order to simplify exchanges.
Exchanges between PDP and PPF
As a trusted third party, the PPF provides a minimum service focused on invoices and invoicing data for the tax administration. It allows the exchange of invoices, invoicing data and e-reporting. It was set up to allow real interoperability between invoicing platforms, in conjunction with the Tax Administration.
Similar to Chorus Pro that companies currently use to invoice public authorities, the PPF will only accept so-called “minimum base” formats.
Currently, 2 electronic data invoicing formats comply with the European standard EN16931, UBL and CII, to which is added the hybrid Factur-x format, which is an invoice in PDF format including invoice data in a structured format.
The platforms are therefore required to transmit to the tax authorities all the data necessary for invoicing via the PPF. Regarding e-reporting, they will be able to transmit declarations, provide processing statuses and advise customers in this regard.
A solution designed for customers
The minimum set of services set up by the public portal allows companies to adapt their pace to their digital maturity.
For small businesses
The smallest of them, and often the least prepared for this transition, will be able to benefit from a switch to electronic invoicing, at a reduced cost thanks to certain services made available to them: online entry, submission of PDF invoices, automatic processing of invoices in the minimum base format as soon as their invoicing software allows it.
A system completed by PDPs
PDPs can exchange invoices in different formats such as EDIFACT format, and offer value-added services: interfacing with management software (ERP), translation, invoice control, archiving for a period longer than the tax obligation of 6 years. It simplifies the transition to electronic invoices, which will take place gradually between 2024 and 2026.
Artéva’s role in the electronic invoicing ecosystem
As a historical dematerialization service provider, ARTÉVA offers complementary OD and PDP offers that allow personalized support for companies in the processing of electronic invoices regardless of the format exchanged: minimum base (UBL, CII and Factur-X), or sector format (PFP, PFA, EDIFACT, etc.).
Artéva as an OD maintains its role of helping companies to receive or transmit invoices via the PPF or PDP, and thus successfully complete the dematerialization of invoices and the automation of this step.
The advantages of the Partner Dematerialization Platform (PDP) offered by Artéva
In order not to clog up the services of the Public Billing Portal, and to allow companies to preserve an existing billing system established outside the minimum base, the DGFiP has planned the implementation of Partner Dematerialization Platforms as complementary solutions with high added value in the management of electronic invoices.
Artéva as a PDP allows complete integration of incoming and outgoing billing cycles thanks in particular to the cross-referencing with other commercial documents such as contracts, orders, delivery notes, etc. The user company thus has a complete solution for processing customer (Order to Cash) and supplier (Procure to Pay) cycles.
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